FAQ

Below are answers to some of our most asked questions. 

Visit our Resources and Tools Page for more information on places to stay, directions, and floor plans.

Common Questions

What is the rental price and what does it include?

  • Please take a look at our Pricing Page for all of the facts about Pricing and what your venue rental includes.

What is the building capacity?

  • The building can accommodate 150 seated guests comfortably (including Bridal party).  

  • The Open Air Garden seats up to 160 guests for a ceremony.  

What dates are available?

Is there a deposit? When are the additional payments due?  Do you offer a payment plan?

  • Date reservation fee is $1,000 per rental day. $500 is due within 1 week of receiving contract and the remaining $500 is due within the next 60 days.  

  • Date reservation fee is applied toward your total bill (not in addition to) and is a NON REFUNDABLE fee for the services of booking your date with us.

  • The Remaining venue rental balance is due 90 days prior to your event.

What forms of payment do you accept?

  • We accept personal check, cashiers check, money order, online payments (3% service fee for online payments) or cash (cash payments should be made at Open House events only).  Checks and money orders can be made out to "The James" and mailed to 38 Rainbow Road, Buffalo MO, 65622.

How do I reserve a date?

  • You are welcome to book a date with us anytime but we strongly suggest coming out for a tour first.  If you are unable to make it out in person we offer a virtual video tour upon request.

  • It's as easy as sending us an email to jamesweddingvenue@gmail.com and requesting your preferred date.  We will follow up with a contract and invoice for the deposit. 

Do I need to schedule a tour or can I just stop by?

  • We can't wait to meet you and talk about your vision.  All tours are by appointment only so that are team is prepared for an awesome tour.

  • Scheduling a tour is easy- visit our Tours Page HERE to find a date and time that works for you.

  • Please let family and friends know that if they would like to visit the property they can during an one of our Open House nights.

What is the average budget of a couple getting married at The James?

  • We serve a wide range of couples but find that most budgets are in between  $8,000 - $12,000 for all wedding expenses (venue, food, dress, DJ, photographer, decor etc.).  We also have many couples that lean more on the DIY side of things and manage a budget right at $5,000 (family or friends usually make the food, arrange florals, run our free sound system, etc).  

Will there be any other events the day of my wedding?

  • No. We want to make your day special- only one event per day.  We do not allow rehearsals or tours to take place on the day of your rental.

Does the building have Heat / AC?

  • Yes!  You and your guests will be comfortable throughout their stay.

Can we bring any vendors we would like for food, DJ, photos, etc?

  • Yes.  We would be happy to send you a list of preferred vendors that have proved to be the best at what they do.

  • You are welcome to bring your own food to serve but it must arrive pre cooked, we do not allow cooking on site.  Please have warming pans and fuel for reheating and keeping food warm.  

  • We do not charge extra fees or surcharges for any vendors.

  • You are welcome to hire a bar service business to serve wine, beer and champagne but no hard liquor is tolerated.

 Do you have a parking lot?

  • Instead of a parking lot there is ample parking on the square and we have a few spots right next to our building. 

  • Most businesses on the square are Monday-Friday types and there is usually plenty of parking on the weekends and after 5:00pm on the weekdays.

Do you provide table linens, cups, silverware, etc?

  • No.  Timber Line Barn provides a versatile venue, tables and chairs, free decor and sound system.  White table linens can be rented for $10 per table linen.

How far from gas stations / grocery stores / motels are you?

  • The James  is conveniently located in downtown Buffalo close to many different amenities such as a coffee shop, brial dress boutique, barber shop, and boutiques, and overnight lodging.

  • HWY 65 is just a few streets over and you can find gas stations, grocery stores, and local motels, Bed and Breakfasts, and AirBnB's.  

We plan to have our ceremony offsite, or only plan to have our ceremony at The James.  Does the fee change?

  • For all 1 or 2 Day rentals our pricing remains the same since we only host one event per day.  

What time will I have access to the venue to decorate?

  • We unlock our doors at 9:30am for Friday, Saturday and Sunday rentals.  If you chose to add on a Thursday to your Friday rental we unlock the doors at 5:00pm on Thursday.

Planning Questions

 

 

When is the next Open House?

  • Open House Events are for couples who have already had a private tour with us.  If you have already had a chance to meet us you can RSVP on our open House page HERE.

What planning resources do you provide couples once they book?

  • We provide multiple planning resources to our couples and believe this sets us apart from other venues in the area.  We actively support our couples through the planning process (we know its's probably their first time planning a wedding) so they are empowered and confident on their big day. 

  • We provide several online and interactive resources specific to our venue and the local area so couples have the planning guidance they need without needing to hire a planner or coordinator, although we highly recommend that service!

Do you have on-site dressing rooms?

  • Yes! Our Bride Suite has a large vanity area, balcony for great pictures, coffee/tea bar, refrigerator,  and plenty of storage and seating.

  • The Groom suite has a mini fridge, bar area, flat screen t.v., great lighting, plenty of mirrors to make sure they are looking sharp and lots of comfy seating. 

 

How many tables and chairs do you have?

  • 8 - 60" Round Tables

  • 28 - 6' Straight tables

  • 1 - 8' Metal/Wood Table 

  • 2 - 2'x5' straight "skinny" tables

  • 1 - Distressed Grey Entry Dresser

  • 1 - Distressed Grey Desk

  • 2 - Cocktail Tables on Wheels

  • 150 white folding chairs

  • 20 wood/metal benches that seat over 150 people in the open air Garden

 

How will the table, chairs, etc. be arranged for my sized event?

  • We work closely with our couples on floor plans and arrangements. Please visit our Open House events to see floor plan examples and ask any questions you might have.

  • When you arrive on the day of your event we will have tables and chairs set up to your specified floor plan.

If we choose the one day option, will we be able to access the location early to rehearse our ceremony?

  • Venue access starts at 9:30am on the day of your event rental, no earlier.  You are welcome to rehearse once you are onsite.

  • Additionally we provide an optional 1 hour Rehearsal that takes place sometime the week of your event, however it is not necessary to rehearse on site and most couples choose to practice closer to their rehearsal dinner location and time.

  • Open House events are a great opportunity for your DJ and officiant to visit and get more comfortable in the space. 

 

Can you tell me more about your sound system and what is included?

  • Our sound system includes 1 speaker, 1 microphone, 1 microphone stand and all of the cords to connect everything. We alos provide outdoor power via an extension cord in the Garden Space.

  • Auxiliary cord compatible with any head phone jack input.  If using an iPhone, double check to make sure if you have a head phone jack or not.  You might need a lightning adapter.

  • While we provide the sound system we do not set it up or transport it during the day.  Please make sure to designate someone to set up, transport and run the sound system for you. 

  • If you hire a DJ we put our sound system up and do not allow it out.  Equipment and cords get mixed up and sometimes damaged.

  • We keep a manual on site with instructions on how to use the sound system and are available during the rehearsal to instruct the designated sound person on how to use it.

Can vehicles be left overnight? 

  • We don't recommend leaving vehicles overnight.

How far from gas stations / grocery stores / motels are you?

  • We are only a few blocks away form all the conveniences!

Do I need to bring hand soap, trash bags, paper towels, toilet paper?

  • Nope – we have all that out and ready for you, as well as extras in the food prep area.

 

Does your food prep area have a stove and fridge?

  • Our kitchen does have a fridge and you are welcome to use it – but we do not have a stove.  All food needs to arrive pre cooked.

Can we use Fireworks and Sparklers?

  • You absolutely can use Sparklers (A bucket of water and a trash bucket located outside is required) and can work with a firework vendor to arrange a firework show.

Do you require event insurance?

  • We do not require event insurance but we strongly recommend it, especially if you are serving alcohol to your guests.  Policies are inexpensive and can save you tons of possible headaches if anything were to happen.

Setup and Day-of Event Questions

Can we move the tables and chairs around?

  • Of course! Use and move tables and chairs any way you’d like!

How do we hang things on the wall?

  • You can hang anything inside with “Command Hooks” – they make them in clear now and they’ve always hung everything anyone has needed to. NO TAPE on the walls.

  •  Please let your party know this ahead of time.

 

How do we attach things to the arbors?

  • On the arbor, you can use zip ties fishing line, wire, twine.  No nails, tacks or screws please.

 

What happens if it rains on my wedding day?

  • We  will work with you to determine a set up that will accomodate an indoor ceremony with guests seated at tables so that the ceremony space doesn't need to be flipped. This is much easier on you and your guests! Hopefully the weather cooperates and you have a beautiful outdoor ceremony, but if not, you'll know the transition from ceremony to reception will be relatively seamless. 

What is the event clean-up process?

  • It's pretty simple stuff like gathering trash and placing it in the dumpster, stacking chairs on tables (takes about 10 minutes with 5-10 people helping), and returning borrowed items back to their original location (Food Prep area or Decor Closet).

  • No need to sweep, The James staff will do all of the heavy cleaning at the end of the event.

Are there any other rules or things you don’t allow?

 

Just a few-

  • Guests may not bring their own alcohol.  All alcohol consumed by guests should be served by the bar service or host couple.

  • No inside drinking games.

  • No floating lantern send offs.

  • No shelled peanuts, please!

  • No bounce houses, mechanical bulls or arena type set ups.

Have other questions about measurements, floor plans, directions, etc? Find answers on our Resources and tools page.